Roles & permissions | Webflow University

This video features an old UI. Updated version coming soon!

In this lesson we’ll cover all the details you need to know about Workspace roles and permissions, including:

Workspace-level roles and permissions

Note: Workspace-level permissions are available on the Core, Growth, Freelancer, Agency, and Enterprise Workspace plans.

Workspace owners, admins, and members, have various permissions in a Workspace.

At the Workspace level, you can invite and set teammates as owners, admins, and members, with varying levels of permissions for each. Let’s walk through each of the roles and how you can set and modify them.

Workspace Owner role

Owners can:

Edit the Workspace plan and settings
Add, update, or remove the credit card on file
Update invoicing settings
Download invoices
Access all sites within a Workspace
Invite and remove members from the Workspace
Manage member permissions
Configure integrations
Update Workspace templates
Request transfer of Workspace ownership to an admin
Delete the Workspace

Workspace Admin role

Admins can:

Edit the Workspace plan and settings
Add, update, or remove the credit card on file
Update invoicing settings
Download invoices
Access all sites within a Workspace
Invite and remove members from the Workspace (excluding removal of the owner)
Manage member permissions
Configure integrations
Update Workspace templates

Workspace Member role

Members can:

Download invoices
Access all sites within a Workspace
Invite members to the Workspace
Configure integrations
Update Workspace templates

Workspace Guest role

Guests can:

Access all sites within a Workspace
Configure integrations
Update Workspace templates

Learn more about the Agency or Freelancer Guest role.

Set or modify Workspace roles

When you invite a new member to your Workspace, you can select their role prior to sending the invite.

You can set a new Workspace member’s role before sending their invite.

You can also modify your members’ roles in Workspace settings > Members tab.

You modify Workspace members’ roles in the Members tab of your Workspace settings.

Learn more about how to invite team members to your Workspace.

Site-level roles and permissions

Note: Site-level permissions are available on the Growth, Agency, and Enterprise Workspace plans only.

Workspace members have various site admin, design, and publish permissions within sites in the Workspace.

On a site-by-site level, you can control which members can publish sites or take administrative actions like deleting or transferring sites out of your Workspace.

By default, all Workspace members are able to design and publish all sites in your Workspace, and Workspace owners and admins can take administrative actions as site admins for all sites.

To edit site-level permissions for teammates in your Workspace:

Open the Site settings of the site whose members you want to manage
Go to the Members tab
Locate the Site members section

You can view site members in the Members tab of a site’s settings.

In this section you’ll see a list of all Workspace members as well as their respective site roles. Workspace owners can only be assigned a site admin role, but all other Workspace members can have 1 of 4 roles assigned to them, with varying levels of permissions for each. Let’s walk through them.

You can set site members’ permissions to **Site admin**, **Can design & publish**, **Can design**, or **Can design (limited)**.

Site admin role

Members with a Site admin role can:

Transfer the site out of the Workspace
Delete the site
Manage and view billing information
Purchase a Site plan for the site
Open the site in and design in the Designer
Create new classes and components
Modify existing classes and components
Publish changes to the live site
Create and merge page branches

Can design & publish role

Members with a Can design & publish role can:

Open the site in and design in the Designer
Create new classes and components
Modify existing classes and components
Publish changes to the live site
Create and merge page branches

Can design role

Members with a Can design role can:

Open the site in and design in the Designer
Create new classes
Modify existing classes and components
Make changes to the site and publish single items in CMS Collections, but cannot publish the entire site
Create and merge page branches

Can design (limited) role

Note: The Can design (limited) role is only available to Webflow Enterprise customers and Enterprise Partners.

Members with a Can design (limited) role can:

Open the site in and design in the Designer
Create new classes
Modify classes they create, but cannot modify existing classes or components
Make changes to the site and publish single items in CMS Collections, but cannot publish the entire site
Create and merge page branches

Because members with this role can create new classes, that functionality extends to creating new combo classes from existing global classes, too.

A member with the **Can design (limited)** role creates a new combo class from existing individual global classes (e.g., when paired together, the “hero-section” and “grid” classes form a combo class).

Members with the Can design (limited) role can override individual global class’s inherited values (e.g., individual “hero-section” and “grid” class values) in a new combo class. However, the overridden values in the combo class won’t affect the original values of the individual global classes.

A member with the **Can design (limited)** role has created a new combo class from existing individual global classes (e.g., the 2 global classes “hero-section” and “grid”). Because the combo class is new, the member can make changes in the Style panel, and override values inherited from the 2 individual global classes in the new combo class.

Publishing permissions for content editors

Note: You can only restrict content editor publishing on sites in Growth, Agency, and Enterprise Workspaces.

If any sites in your Workspace use either a CMS, Business, or Ecommerce Site plan, those Site plans allow you to invite clients, teammates, or other contributors as content editors. Content editors can add CMS content and edit page settings (like SEO metadata or Open Graph markup) in the Editor.

You can control which content editors are allowed to publish the entire website:

Open the settings of the site whose content editors you want to manage
Go to the Members tab
Scroll to the Content editors section

You can invite and view content editors of a site in the Members tab of a site’s settings.

In this section you’ll see a list of all content editors, whether their invite is pending, and their respective content editor role (after their invite has been accepted). You can assign 1 of 2 roles to content editors, with varying levels of permissions for each. Let’s walk through them.

Can edit & publish role

Content editors with a Can edit & publish role can:

Open the site in the Editor
Make content edits
Stage changes to your site
Publish individual CMS items
Publish the whole site

Can edit role

Content editors with a Can edit role can:

Open the site in the Editor
Make content edits
Stage changes to your site, but cannot publish changes to the live site

You can set content editors’ permissions to **Can edit** or **Can edit & publish**.

If you’ve restricted any content editors from publishing, they will still be able to publish individual CMS items that don’t impact any in-progress designs. However, they will not be able to publish the whole site at once, which can safeguard against accidentally pushing in-progress work to the live site.

Good to know: You must publish your site before inviting content editors.

Learn more about how to invite content editors to collaborate on editing site content.

Workspace roles and permissions

As you add members to your Workspace, you can control who can access sensitive controls like billing details, or take important actions like publishing the website.